Word Tips and Hints: Creating Small Documents In Word
Have you ever needed to work with small documents in Word? Say a brochure, or a card? Let’s say that your organisation needs some tickets for a show you’re putting on. You can use Word to generate them if you like.
To walk through the procedure, let’s assume that the tickets will be 2 inches by 4 inches. You want to enter the name of the show, the date and time, and the location. The best way to handle this job is to use Word labels. Choose Tools, Envelopes and Labels. When the Envelopes and Labels dialog box opens, click the Labels tab.
Click Options and then click Details. In Details, set the height to 2, the width to 4, the number across to 2, and the number down to 5. Leave the other settings as they are (the default). Word will ask you to confirm your changes. Click OK to get back to the Envelopes and Labels dialog box.
Now type in the text you want to use for your ticket. If you’d like to change the font or font size, right-click the label and choose a font and font size. After you make the selection, click OK to get back to your label. Make sure the Full Page of the Same Label radio button is selected and then click Print to print your tickets.
Now let’s look at how you can add some graphics to your tickets to enhance their appearance. Choose Tools, Envelopes and Labels. When the dialog box opens, click Options and then Details. Make sure the sizes are correct (label size: 2 inches by 4 inches, 2 across, 5 down) and click OK, and then OK. Right-click the label text entry box and choose Fonts. Select a font and size and then click OK.
Now enter the label text. When the text is in place, make sure the Full Page of the Same Label radio button is selected and then click New Document. When the document appears in a standard Word document, click where you want the picture to appear in the first ticket. Let’s assume for this example that you want to use ClipArt. Choose Insert, Object, Microsoft ClipArt Gallery.
Choose a picture and click OK. Now size the picture and, when it suits you, click the picture to select it. Press Ctrl-C. Next, click in each of the labels where you want the picture to appear and press Ctrl-V. This places the picture in each of the labels.
To save the document, choose File, Save As. Name the document, choose a location for it, and click Save. To print the tickets, choose File, Print. When the Print dialog box opens, go to the Number of Copies entry box and type in the number of pages you want to print. If you need 100 tickets, enter 10 (10 pages with 10 tickets on each page). Click OK to begin printing.
Tags: Feb/Mar 09
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